Timesheets
Accurate time, every shift. No chasing.
Chasing down paper timesheets costs your office hours every week. Aimsio auto-generates crew timesheets from field tickets, ready for approval and payroll with zero manual entry.
Before & After
What changes when you switch to Aimsio
Without automated timesheets
- Manual timesheet entry creates errors - hours re-keyed from paper introduce mistakes that cost you at payroll.
- Hours disputes delay payroll - without a clear audit trail, employees and managers argue about who worked what.
- Field and office using different time data - field records don't match what's in payroll, causing reconciliation chaos.
- Overtime calculated manually and incorrectly - rules applied inconsistently across employees and provinces.
With Aimsio Timesheets
- Timesheets built automatically from field tickets - Hours captured in the field flow directly into timesheets with zero manual entry.
- One source of truth for every hour worked - Field data, timesheets, and payroll all reference the same records.
- Disputes settled with timestamped evidence - Every timesheet traces back to the original field ticket.
- Overtime rules applied automatically - No manual calculations, no mistakes, accurate pay on every cycle.
Core Capabilities
Everything your team needs for accurate time
From field ticket to approved timesheet - automated at every step.
Auto-Generated Timesheets
Timesheets are built automatically from field ticket data. no manual entry, no re-keying hours from paper.
Crew & Individual Tracking
Track hours at the crew level or for individual employees. flexible to match your payroll structure.
Approval Workflow
Timesheets are routed for supervisor approval before payroll. Field managers review and approve from any device.
Overtime Rules
Configure overtime thresholds per employee type or province. Rules apply automatically. no manual calculations.
Payroll Export
Export approved timesheets to ADP, Sage, or your system of choice. Payroll-ready data with no reformatting needed.
Billing Integration
Approved hours feed directly into billing automation. the same timesheet data drives both payroll and customer invoicing.
Field work captured on tickets
Crews complete field tickets on-site, capturing labour hours, equipment time, and materials used. Every entry is timestamped and tied to the job.
- Labour and equipment captured at the source
- Hours tied directly to jobs and cost codes
- Works on mobile - no paper needed
Timesheets auto-generated and sent for approval
Aimsio pulls hours from approved field tickets and builds timesheets automatically. Supervisors receive them for review - no chasing, no re-entry.
- Timesheets built without manual input
- Approval notifications sent automatically
- Overtime rules applied at generation
Approved hours exported to payroll
Once approved, timesheets are ready to export to your payroll system. One click sends the data - formatted and accurate, with no manual reconciliation.
- Export to ADP, Sage, and more
- Full audit trail maintained
- Same data feeds billing automation
See It In Action
Timesheets in the platform
Watch how Aimsio timesheets work in a real field operations environment.
There's so much value in Aimsio. When we first started off, we were only using it to create field tickets from timesheets. We now use it for dispatch, job costing, estimates, and pre-trip inspections. I don't know how we'd function without Aimsio.
Integrations
Works with the tools you already use
Aimsio connects to your accounting, payroll, and ERP systems - so data flows without double-entry.
QuickBooks Online
Sage Intacct
ADP
Explorer Eclipse
Sage 300
NetSuite
MS Nav
MS Business Central
Viewpoint Vista
AcumaticaFrequently asked questions
Aimsio automatically generates timesheets from approved field ticket data. When crews complete tickets capturing their labour hours, that data flows directly into timesheets - no manual re-entry, no copying from paper.
Yes. Aimsio supports both crew-level timesheets (where hours are tracked for the group) and individual employee timesheets. The structure is configurable to match your payroll and billing requirements.
Once timesheets are generated, supervisors receive a notification to review and approve. They can approve from any device - phone, tablet, or desktop. Rejected timesheets are returned with comments for correction. Only approved timesheets proceed to payroll.
Aimsio integrates with ADP, Sage, QuickBooks, and other major payroll systems. Approved timesheets can be exported in payroll-ready formats, eliminating the need to reformat data before processing.
Yes. You configure overtime thresholds per employee type, role, or province. When timesheets are generated, those rules are applied automatically - flagging overtime hours and calculating pay correctly without manual intervention.
Every timesheet in Aimsio is backed by the original field ticket data - timestamps, job details, and who was on site. When a dispute arises, managers can trace hours back to their source in seconds, resolving disagreements with data rather than memory.
Ready to stop leaving
revenue in the field?
See how Aimsio can transform your operations in a 30-minute demo.