Budget & Contract Values
Set the budget. Track every dollar.
Overruns don't announce themselves. They compound quietly until the project is underwater. Aimsio ties contract values to real-time spending so you catch problems early.
Before & After
What changes when you switch to Aimsio
Without contract value management
- Contract values tracked in spreadsheets that fall out of sync with actual amendments and change orders.
- Amendments negotiated verbally with no formal record, leading to disputes and unclaimed billables.
- Actuals vs budget only compared at month-end - overruns discovered too late to act on.
- Project managers guessing at remaining budget because the data lives in multiple systems.
With Aimsio Budget & Contracts
- Contract values visible to everyone who needs them - Original, amended, and remaining values in one place, no digging through contracts.
- Every amendment documented with full history - Scope changes tracked automatically so nothing gets lost between versions.
- Real-time burn rate against your budget - You see where the money is going while there's still time to adjust.
- No more month-end budget surprises - Remaining budget is visible daily, not after the overrun has already happened.
Core Capabilities
Everything you need to manage contract finances
Keep original values, amendments, and actuals in sync - so your financial picture never lags behind the field.
Contract Value Tracking
Store original contract values and see the full history of every amendment in one place. always in sync with the latest scope.
Budget vs Actual
Compare live field actuals against your contract budget as work is captured. not at the end of the month after the damage is done.
Amendment Management
Log every contract amendment with full change history, timestamps, and a reason trail. no more verbal agreements falling through the cracks.
WBS Integration
Tie contract values to your work breakdown structure so budget and actuals are tracked at the phase level. not just the job level.
Real-Time Burn Rate
See how quickly you are spending against your contract. updated every time field data flows in, so you always know where you stand.
Financial Forecasting
Project remaining costs against remaining contract value so project managers can course-correct before the overrun becomes a reality.
How It Works
From contract setup to live financial visibility
Set up contract values and budget
Enter your original contract value and define your WBS structure and phase budgets. Set the financial baseline once - and let Aimsio do the tracking.
- Define original and amended contract values
- Assign budget per WBS phase
- Log amendments with reason and timestamp
Actuals flow in as work is captured
Every field ticket, timesheet, and purchase order automatically flows into your job cost - updating the budget-vs-actual comparison in real time without manual entry.
- Tickets and timesheets feed actuals automatically
- No spreadsheet exports or manual reconciliation
- WBS phase costs updated as each entry is saved
Compare contract to actuals in real time
Open the budget dashboard and see your contract value, amendments, cumulative actuals, and remaining budget at a glance - at the job level and per WBS phase.
- Live burn rate vs contract value
- Variance flagged at the phase level
- Remaining budget visible to project managers and finance
See It In Action
Budget & contract tracking in the platform
Watch how Aimsio tracks contract values and actuals in a real field operations environment.
Aimsio has given us the visibility and confidence to pursue larger, more complex projects without fear of going over budget.
Integrations
Works with the tools you already use
Aimsio connects to your accounting, payroll, and ERP systems - so data flows without double-entry.
QuickBooks Online
Sage Intacct
ADP
Explorer Eclipse
Sage 300
NetSuite
MS Nav
MS Business Central
Viewpoint Vista
AcumaticaFrequently asked questions
Aimsio Budget & Contract Values is a module that lets you set original and amended contract values, assign phase-level budgets via WBS, and automatically compare those values to live actuals flowing in from field tickets, timesheets, and purchase orders.
Every amendment to a contract value is logged with the date, changed amount, and a reason field. You can see the full history of amendments on any contract, giving you a clear audit trail and eliminating disputes over what the agreed scope was.
Yes. You can break your contract budget down by WBS phases, and actuals from field work are automatically assigned to the correct phase. This lets you track budget performance at the phase level - not just the total job level - so overruns in one phase cannot hide behind savings in another.
The budget vs actual comparison updates in real time as field data is captured. Every approved ticket, timesheet, and purchase order flows directly into the cost calculation - so your budget dashboard always reflects the current state of work on the ground.
Yes. Aimsio's role-based access control lets you define who can view or modify contract values, amendment records, and budget dashboards. Project managers can see remaining budget in real time, while finance teams can drill into the full breakdown without needing to request reports from someone else.
Aimsio integrates with QuickBooks, Sage Intacct, Sage 300, NetSuite, MS Business Central, Viewpoint Vista, Acumatica, and more. Cost data, invoices, and job actuals can flow directly into your accounting system - eliminating double-entry and keeping your books aligned with field reality.
Ready to stop leaving
revenue in the field?
See how Aimsio can transform your operations in a 30-minute demo.