Change Orders
Track every scope change. Get paid for it.
Scope creep kills margins when changes go undocumented. Aimsio captures change orders digitally with built-in approvals, so every addition gets billed.
Before & After
What changes when you switch to Aimsio
Without digital change order management
- Scope changes captured on paper or not at all - verbal agreements and scribbled notes lead to missed billing and client disputes.
- No approval trail for client sign-off - without documented approval, clients dispute charges and payments get delayed.
- Change orders not linked to invoicing - billing teams miss scope additions, leaving revenue behind on every job.
- No visibility into how changes impact budget - project managers learn about cost overruns after the fact, not in real time.
With Aimsio Change Orders
- Every scope change captured before it slips - Changes documented in the moment, not reconstructed from memory weeks later.
- Approval trail that holds up under scrutiny - Digital sign-offs create an airtight record if a client ever pushes back.
- Scope changes flow straight into billing - Approved change orders automatically become billable, so you get paid for every addition.
- Your team sees the budget impact instantly - The financial effect of each change is visible before anyone signs off.
Core Capabilities
Everything your team needs to manage change orders
From field submission to client approval to invoice - every scope change handled in one system.
Digital Change Orders
Replace paper change orders with structured digital records. Capture scope, cost, and reason for change. all linked to the parent job.
Approval Workflows
Route change orders through configurable approvals before work proceeds. Client and internal sign-off captured electronically.
Linked to Jobs & Tickets
Change orders connect directly to the parent job and generate tickets automatically. Billing flows without manual re-entry.
Cost & Rate Tracking
Track labour, equipment, and material costs added by each change. See real-time impact on job budget and contract value.
Audit Trail
Every change order. requested, approved, or rejected - is permanently recorded. Full history available for contract disputes.
Field-Initiated Changes
Crews submit change orders from any device in the field. No paperwork to bring back to the office, no delays waiting for approval.
Crew submits a change order in the field
When scope changes on site, the crew creates a digital change order from their phone or tablet. They specify the reason, cost impact, and supporting detail before anything proceeds.
- Submit from any mobile device
- Capture cost, labour, and scope detail
- Attach photos or supporting documentation
Route through approval workflow
The change order moves through your configured approval chain - supervisors and clients receive notifications and sign off electronically. Work proceeds only after approval.
- Configurable multi-step approvals
- Client e-signature support
- Status notifications to all stakeholders
Approved changes flow to invoicing automatically
Once approved, the change order generates a ticket linked to the parent job. All costs and rates carry over - no manual data entry for billing.
- Automatic ticket generation
- Costs carry to job costing reports
- Nothing missed at invoice time
See It In Action
Change order management in the platform
Watch how Aimsio Change Orders works in a real field operations environment.
Aimsio is a great software and an even better team. They work hard to make the transition to Aimsio as smooth as possible. Their customer service is incredible. We're very happy we made the switch to Aimsio.
Integrations
Works with the tools you already use
Aimsio connects to your accounting, payroll, and ERP systems - so data flows without double-entry.
QuickBooks Online
Sage Intacct
ADP
Explorer Eclipse
Sage 300
NetSuite
MS Nav
MS Business Central
Viewpoint Vista
AcumaticaFrequently asked questions
A change order in Aimsio is a digital record that formalizes any scope, schedule, or cost change to an existing job. It includes the reason for the change, cost impact, and a complete approval workflow - so every change is documented, approved, and billed correctly.
Yes. Aimsio's mobile-friendly interface lets crew members submit change orders from any device in the field. They capture the scope change, attach photos or notes, and submit for approval - without returning to the office.
You configure the approval chain - internal supervisors, project managers, and clients can all be included. Each approver receives a notification and signs off electronically. Work can proceed only after all required approvals are captured.
Yes. When a change order is approved, it generates a ticket that links directly to the parent job. When your billing team creates an invoice, the change order costs are already there - no manual data entry required.
Absolutely. As change orders are created and approved, their cost impact updates the job's budget tracking automatically. Project managers can see how each change affects total job cost and contract value without pulling a report.
Any field service industry where scope changes happen on site - oil and gas, construction, pipeline maintenance, hydrovac, and industrial services. Wherever work deviates from the original plan, Aimsio ensures the change is captured, approved, and billed.
Ready to stop leaving
revenue in the field?
See how Aimsio can transform your operations in a 30-minute demo.